Monday, January 19, 2004
Krispy Kreme - the real stats & the problem.
We buy for $3.50/dozen, fill out form on the internet @ icon.com
Sell for no more than $7/dozen.
Sell by the dozen, b/c otherwise need health permits to sell individually
**Minimum purchase of 50 dozen.
Price break @ 300 dozen. (I doubt we'll get there)
Currently Vancouver doesn't do donut fundraisers (but probably will soon), but Beaverton & Clackamas do. Can pick up, or have delivered ($0.25/dozen extra for delivery)
For selling, highly recommended to 'pre-sell' to make sure 50 dozen at least will be sold. Picked up/delivered on 1 day, NOT gradually, like 5 dozen a day.
The dude said that some student orgs of 15 people have been worried about the 50 dozen and ended up selling 200 dozen, b/c hospitals bought like 60 dozen or something.
If we have any more questions, I have the phone numbers and extensions of the sales reps, who are in Seattle.
My concerns-
1) 50 DOZEN!!?!?!?!?! We really need to get orders for at least 40 in before hand, to decide if we sell. But we can't start getting orders in until we decide. So we have a bit of circular logic. If we get orders for 25, we break dead even @ $0, with 25 dozen unsold donuts. So as long as we have 25 dozen ordered, this is worth it.
2) 1 DAY!?!?! We can't even sell over a period of time. We really need orders in advance
3) Investment is very very large. The risk is only worth it if we can guarantee 25 dozen ordered in advance.
So, do we go for it?
We buy for $3.50/dozen, fill out form on the internet @ icon.com
Sell for no more than $7/dozen.
Sell by the dozen, b/c otherwise need health permits to sell individually
**Minimum purchase of 50 dozen.
Price break @ 300 dozen. (I doubt we'll get there)
Currently Vancouver doesn't do donut fundraisers (but probably will soon), but Beaverton & Clackamas do. Can pick up, or have delivered ($0.25/dozen extra for delivery)
For selling, highly recommended to 'pre-sell' to make sure 50 dozen at least will be sold. Picked up/delivered on 1 day, NOT gradually, like 5 dozen a day.
The dude said that some student orgs of 15 people have been worried about the 50 dozen and ended up selling 200 dozen, b/c hospitals bought like 60 dozen or something.
If we have any more questions, I have the phone numbers and extensions of the sales reps, who are in Seattle.
My concerns-
1) 50 DOZEN!!?!?!?!?! We really need to get orders for at least 40 in before hand, to decide if we sell. But we can't start getting orders in until we decide. So we have a bit of circular logic. If we get orders for 25, we break dead even @ $0, with 25 dozen unsold donuts. So as long as we have 25 dozen ordered, this is worth it.
2) 1 DAY!?!?! We can't even sell over a period of time. We really need orders in advance
3) Investment is very very large. The risk is only worth it if we can guarantee 25 dozen ordered in advance.
So, do we go for it?
Friday, January 02, 2004
Good News!
Looking at the accounts, expenses total about $1019, and revenues about $780.92. We are in the red according to the Business Office $101.
If the school pays half of the expenses ($509.94), we will be in the green at $408.94. So we are OK. And in fact, in charging people for tournaments, we have been only making them pay half, accounting for school payment, which is why we're in the red: we're accounting for the school's half payment, when it shows up in a lump sum at the end (is this right Q?).
However, 2 concerns...
1) How do we get this $$, when do we get it, and what do we have to do to get it. All members must have ASB cards, correct? We need to address this next meeting
2) Accounts. I have an idea as to what we can do with them. We probably shouldn't account on the school paying so much, and some money would be nice for the future. So, I've totaled the accounts.
Taken the money people have earned
Subtracted the club funds they have used
(5.50 for Bay,
0 for SHS Debate (we didn't pay any club funds),
0 for Bay Debate (We took in more than we paid oddly enough),
$13/person for Ridgefield (this is uncovered expenses, that probably would be covered by school funds, but still, to get in the green, and its not that much, considering we have a lot in accounts
$27 for Auburn [its actually debatable, no pun intended, how much Auburn cost us since revenues can be applied to that from other sources, but applying a fair portion to it, about 27 dollars need to be paid
)
Resulting in totals for each account. Now, if we make each person raise 300 points for the club, we can take the account money and apply it to the 300 points. Say $1 = 3 pts? Then each person has a point total to finish. The account money already takes into account judges, fundraising, and costs of the past. We can set the point values of everything of the future at the next meeting. Maybe 75 pts for judges ($25 = 75 pts?) up to a certain point (say 200 pts at 3 judges?), so we don't start playing w/ nonexistent money again, 3 points per dollar earned, etc.
Now, dealing with reducing costs for high participants. Above 300 pts, say each 3 or 5 points above, entitles you to 1 "club dollar" - one dollar used to pay for club activities (if we do 3 pts, we break even, member earns $1 and gets $1; if we do 5, we gain some money for the club). Or, we can deduct points from accounts, and say they must keep above 100 pts, and above that is 3 points/dollar. I lean towards the latter plan. The 300 one gives back very litte, and we don't need tons now like we thought. The 100 plan will probably be more accepted.
Those who do not want to participate can pay for their points, at say $1 - 5 pts. That can be decided later as well.
So, how does this plan sound? It will clean out the accounts, create newer, more efficient ones, give us more money, and should put us in the high green when the school pays us.
Looking at the accounts, expenses total about $1019, and revenues about $780.92. We are in the red according to the Business Office $101.
If the school pays half of the expenses ($509.94), we will be in the green at $408.94. So we are OK. And in fact, in charging people for tournaments, we have been only making them pay half, accounting for school payment, which is why we're in the red: we're accounting for the school's half payment, when it shows up in a lump sum at the end (is this right Q?).
However, 2 concerns...
1) How do we get this $$, when do we get it, and what do we have to do to get it. All members must have ASB cards, correct? We need to address this next meeting
2) Accounts. I have an idea as to what we can do with them. We probably shouldn't account on the school paying so much, and some money would be nice for the future. So, I've totaled the accounts.
Taken the money people have earned
Subtracted the club funds they have used
(5.50 for Bay,
0 for SHS Debate (we didn't pay any club funds),
0 for Bay Debate (We took in more than we paid oddly enough),
$13/person for Ridgefield (this is uncovered expenses, that probably would be covered by school funds, but still, to get in the green, and its not that much, considering we have a lot in accounts
$27 for Auburn [its actually debatable, no pun intended, how much Auburn cost us since revenues can be applied to that from other sources, but applying a fair portion to it, about 27 dollars need to be paid
)
Resulting in totals for each account. Now, if we make each person raise 300 points for the club, we can take the account money and apply it to the 300 points. Say $1 = 3 pts? Then each person has a point total to finish. The account money already takes into account judges, fundraising, and costs of the past. We can set the point values of everything of the future at the next meeting. Maybe 75 pts for judges ($25 = 75 pts?) up to a certain point (say 200 pts at 3 judges?), so we don't start playing w/ nonexistent money again, 3 points per dollar earned, etc.
Now, dealing with reducing costs for high participants. Above 300 pts, say each 3 or 5 points above, entitles you to 1 "club dollar" - one dollar used to pay for club activities (if we do 3 pts, we break even, member earns $1 and gets $1; if we do 5, we gain some money for the club). Or, we can deduct points from accounts, and say they must keep above 100 pts, and above that is 3 points/dollar. I lean towards the latter plan. The 300 one gives back very litte, and we don't need tons now like we thought. The 100 plan will probably be more accepted.
Those who do not want to participate can pay for their points, at say $1 - 5 pts. That can be decided later as well.
So, how does this plan sound? It will clean out the accounts, create newer, more efficient ones, give us more money, and should put us in the high green when the school pays us.
